Deputy Registrar Opportunity

The proposer must apply as an individual, a nonprofit corporation, county clerk of courts, or a county auditor. The Registrar may appoint county auditors and eligible clerk of courts without using a competitive selection process. However, the Registrar may also require county auditors and eligible clerk of courts to participate in the competitive selection process. Partnerships, corporations, and other business associations are not eligible. Certain others are not eligible (such as employees of the State of Ohio) and are listed in the RFP.

No person will be awarded a contract because that person pays an assessment to or makes a contribution to any political party, the Governor or his campaign committee, or any candidate for public office. An affidavit must be signed by all proposers stating that he/she has not contributed more than $100.00 to any prohibited political officeholder (complete details are contained in the RFP).

The Ohio BMV is looking for proposals that offer the best service to the citizens of Ohio. We welcome your interest in serving the Ohio motoring public.

The Ohio BMV supports and is a proponent of Minority Business Enterprise (MBE) businesses. As such, all deputy registrar locations are available for MBE certified proposers to submit application for. MBE certified proposers must include all applicable documentation when submitting their proposal for a location. The MBE Certified Document is available along with all other required RFP documents. Additional information on how to become an MBE certified business can also be found within the RFP.

Agency rent and site improvement is the responsibility of the Deputy Registrar. Some sites are under the control of the BMV, Ohio Department of Public Safety or a county (usually in conjunction with a clerk of courts title office) and are called BMV controlled-site locations. Minimal site improvements are involved with controlled site locations.

There are also deputy-provided sites where the successful proposer is required to provide, through lease or ownership, the site where the Deputy Registrar agency will be operated. In general, there are minimum site criteria including square footage, counter specifications, accessibility to individuals with disabilities and parking which must be addressed and are explained in the RFP.

Some locations are designated for one-stop shopping and are subject to additional requirements and may include subleasing space to a driver license examination station, a clerk of courts, or both.

The proposer must have verifiable funds in a financial institution account to cover site preparation costs, agency rental payments for three months and one month's personnel costs. The BMV supplies necessary computer terminals and inventory on a consignment basis.

As part of the proposal, each proposer must submit completed documents as described in the RFP packet. Presently, these documents include:

• Personal Checklist
• Personal Questionnaire
• Business and Employment Experience
• Customer Service Experience
• Start-Up Cost Deposit Statement
• Political Contributions Report
• Personnel Policy Summary
• Comprehensive Personnel Policy
• Security Plan Summary
• Facility Maintenance Plan Summary
• Involved and Invested in Your Business
• Credit Report
• Local Law Enforcement Report, or Certification of Good Standing as a Nonprofit Corporation
• BCII & FBI WebCheck Criminal Reports (or Articles of incorporation for Nonprofit Corporations)
• Affidavit of Deputy Registrar Proposer (individual, county auditor, or nonprofit corporation)
• Operational Checklist
• Signed Deputy Registrar Contract
• Appointment of Agency Managers
• Experienced Employees Summary
• Staffing and Personnel Costs Calculation
• Start-up Cost Calculations

For Some Locations

• Deputy Provided Site Checklist
• Site Questionnaire
• Americans with Disabilities Act (ADA) Checklist
• Lease Option
• Proximity Attachment (if applicable)
• Site Plan
• Counter Plan
• Site Map
• Other forms as required for individual locations

Question #1: What reason code do I use when getting the fingerprints?

Answer #1: The code that should be used for the FBI webcheck is “Real ID” and the code to be used for the BCI webcheck is “Deputy Registrar Contract Application.”

Question #2: Question about Form 3.4 Startup funds on Deposit. I have been to multiple Chase Bank Branches and they are telling me they can no longer sign and stamp documents. They offered to print out an account summary form would that be sufficient?

Answer #2: In the event you are unable to receive a bank teller stamp and signature, a printed account summary obtained at a banking institution from a branch employee would be acceptable.

Question #3: How do we submit non-BMV forms such as local law enforcement report, credit report, resume etc.?

Answer #3: If additional documentation is electronic, it can be saved as a PDF and inserted (into the appropriate order) and saved/submitted with your proposal containing all other applicable documents and information. If you possess hard copies of supplemental documents, they can be scanned and then similarly added to your proposal and submitted.

Question #4: Can I use my business bank account to show funds on deposit?

Answer #4: Per Form 3.4, Start-Up Cost Funds on Deposit in the Personal Forms Packet, a proposer’s bank account must be owned by the proposer and in either the proposer’s individual or business name. No other person’s name, except the proposer’s spouse, if any, may appear on the account. In accordance with these guidelines, it is permitted for you to use your business account as evidence of sufficient funds on deposit.

Question #5: Can you share, as of today, if there were any locations up for bid that have NOT received any proposals?

Answer #5: A list of proposers will be publicly available after the submission deadline. Information on proposers will NOT be released prior to the submission deadline.

Question #6: If my submission is too large, should I separate proposals into different emails?

Answer #6: Yes, submitting large file sizes in separate emails is acceptable. Be sure to notate each individual attachment so they can be easily combined internally. Although this is acceptable, there are several ways to reduce file size resulting in a more seamless transmission by avoiding the need for multiple emails to submit entire proposals. We strongly encourage proposers to explore these options OR utilize the different entities (Local Libraries, OfficeMax, Staples, etc.) who can assist in submitting proposals.

Question #7: If I am having difficulty getting my letter from the local Sherrif’s Office, can I obtain it from the Chief of Polic for the city?

Answer #7: If obtaining a local law enforcement check from the Sherrif’s Office proves to be problematic, a proposer may also try the city police, village police, or township police departments. These instructions are outlined within the 2026 Deputy Registrar RFP.

Question #8: What should be listed in the “Subject” line when email proposals?

Answer #8: The email “Subject” should identify the proposer by name as well as the location or locations proposals are being submitted for.